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At Datastub, we specialize in managing complex sales tax obligations for e-commerce businesses, whether you're in retail or wholesale. We understand how daunting it can be to stay compliant with sales tax laws that vary from state to state—especially for remote sellers. That’s why we offer a comprehensive suite of sales tax services designed to take the burden off your shoulders, so you can focus on growing your business.
The concept of “nexus” determines where your business has a tax obligation.
Econominc nexus is triggered when sales or number of transaction thresholds are met in a respective state. For instance, California requires registration if sales exceed $500,000 in Preceding or current calendar year, while illinois sets the threshold at $100,000 or 200 or more number of transactions in preceding 12-month period.
Physical presence can be established by having a physical presence, such as an office, warehouse, or even inventory stored in a state. Physical presence nexus can also be established if you have an employee or sales representative in a state.
At Datastub, we analyze your business activities to determine in which state you have tax obligations based on physical presence nexus or economic nexus.
At Datastub we help businesses to manage their entire sales tax registration process across multiple states, ensuring timely and accurate submissions.
At Datastub we keep track of changing laws and thresholds to ensure ongoing compliance.
For remote sellers, staying on top of each state’s economic nexus rules is crucial. Economic nexus generally requires out-of-state sellers to register and collect and remit sales tax once they meet a set level of sales or number of transactions within a state. These thresholds are based on either the total sales volume or number of transactions in each state, and once crossed, require a business to register and collect sales tax.
$100,000 in sales or 200 transactions
$500,000 in sales and 100 ransactions.
We continuously monitor your sales data on a monthly, quarterly, and annual basis to track your progress against each state’s economic nexus thresholds. This ensures you're always aware of where you stand.
When your sales approach or exceed a state’s threshold, we promptly notify you with clear guidance on your new tax obligations so you can act before it becomes a compliance issue.
We provide actionable insights to help you stay ahead of evolving sales tax obligations. Through proactive monitoring and tailored compliance strategies, we minimize your risk of non-compliance and reduce the chances of costly state audits.
If your business deals with resellers, non-profits, or tax-exempt entities, managing exemption certificates properly is essential. Failure to maintain valid exemption documents can result in assessments during audits.
At Datastub we Ensure that all exemption certificates are properly collected, thoroughly reviewed for accuracy, and kept up to date. So, your business stays compliant and audit ready.
At Datastub, we make sure that all exemption certificates are stored and maintained properly through a centralized repository for easy access and audit readiness.
We always keep monitoring the expiration dates of the exemption certificate, handle outreach with your customers or clients for the updated certificate. So, you as a business don’t have to worry about the exemption certificate compliance and you can focus on growing your business.
Accurate sales tax calculation isn’t as simple as applying a flat rate. Sales tax rates can vary not just by state, but by city and county as well. Additionally, product taxability can differ; for instance, clothing may be tax-exempt in some states but taxable in others.
We assist in seamlessly integrating sales tax rate APIs such as TaxJar, Avalara, or others into your sales platforms like Shopify, Amazon, WooCommerce, and more. This automation ensures your tax calculations stay accurate and up to date across all channels.
Sales tax rules can vary by product and by state. For example, in New York, clothing items under $175 are tax-exempt. We help businesses to configure product specific tax rules for such scenarios, ensuring your business remains compliant while avoiding over or under collecting tax from your customers.
We help businesses to manage complex tax calculations for bundled products, discounts, promotions, partial tax, product specific tax etc. so you collect accurate tax and be compliant with sales tax rules.
If you are selling on multiple platforms like Amazon, eBay, facebook, Instagram, walmart and your own website can complicate the sales tax compliance when it comes to reporting accurate sales and sales tax amount while filing the sales tax return.
We Collect and consolidate sales from all your sales channels and make sure that that every transaction is accurately captured and reconciled.
By using a Standardize template to process your sales data to prevent errors and omissions and make sure the number are accurate.
We provide a detailed report of Sales, Sales tax collected including all channel sales with reconciled giving you a comprehensive, reconciled view of your business activity in one place.
Filing sales tax returns can be a time-consuming and high-risk process, especially when you’re registered in multiple states. Each state has its own filing frequency (monthly, quarterly, or annually), unique return formats, and strict deadlines. A missed deadline or an incorrect filing can lead to interest charges, penalties, or even audit triggers.
At Datastub, we take that stress off your plate with a fully managed filing process designed for accuracy, timeliness, and peace of mind.
We prepare and file your sales tax returns accurately across all applicable states and local jurisdictions. We ensure returns reflect your reconciled sales data, sales tax collected, and any exemptions applied. so you’re always reporting exactly what’s required.
Every state has different filing frequency like monthly, quarterly or annually. We keep track of every state's filing schedule for your business and ensure each return is submitted on time - no missed deadlines, no late fees.
Once your return is prepared, we also manage the payment process. We ensure timely and accurate remittance to each tax authority.
We maintain detailed records of your filings, transaction summaries, and payment confirmations for every state. If your business is ever audited, you’ll have complete, well-organized documentation to back up every filing.
Sales tax reconciliation is a critical step in compliance process, yet it’s often overlooked. Reconciling the sales tax means what you’ve collected across various platforms of your sales channels with what you’ve reported and paid to each state helps ensure financial accuracy, avoid over or underpayments.
At Datastub, we thoroughly reconciling your sales tax data at every filing frequency for each state and make sure you got the timely filing discounts from state and all payments has been applied to sales tax return on the state portal.
We thoroughly review & reconcile actual sales and sales tax collected pulled from all sales channels (e.g., Shopify, Amazon, Walmart etc) with the figures reported in your sales tax returns and with bank statement.
We make sure that all the customer returns have been properly recorded, and sales tax amount has been correctly adjusted.
Our reconciliation process is fully documented and saved in a secure, centralized cloud drive, making it easy to access historical data for audits, financial reporting, or internal reviews.
Sales tax audits are becoming increasingly common, especially for e-commerce businesses selling across state lines. States are aggressively pursuing unpaid tax revenue, and remote sellers are often a key target. A minor oversight or missing documentation can quickly escalate into a major issue.
We help ensure your sales tax records are always audit- ready—organized, reconciled, and complete.
We manage communications with auditors, respond to document requests, and ensure that filings, certificates, and sales data are presented clearly and accurately.
If discrepancies are found during an audit, we work to resolve them swiftly and advocate on your behalf to reduce exposure or penalties.
We review audit findings, help implement corrective actions and adjust your compliance processes to prevent future issues.
