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Outsourced Bookkeeping & Accounting

Outsourced Accounting Firm for Small Businesses That Need One

Datastub is an outsourced accounting and bookkeeping firm supporting small and mid size businesses with bookkeeping, tax, payroll, cleanup, and financial operations.

Built on Results

The Numbers Behind Our Work.

99% Accuracy Rate
6+ Years in Business
250K+ Billable Hours
28+ Years Combined Leadership
7+ Industries Served
All 50 States
THE PROBLEMS

What Usually Goes Wrong

All Services

Books Behind

Not last month — last quarter, maybe longer. Receipts sit in a folder, accounts go unreconciled, and every time you catch up you find another month behind.

Reports Come Too Late

Last month closes in the mid of next month. By the time you see the numbers, two pay periods have run and the decisions are already made.

Compliance Gaps

Sales tax went unfiled in a state you'd been selling into all year. Someone on your team is a contractor but they should be a W-2 employee.

Waiting on a Reply

You emailed Monday and it's Thursday. Year-end is six weeks out, and the last reply you got ended with "I'll get back to you on this."

Why Datastub

Why Businesses Choose Datastub

Built for businesses that need accurate books, responsive accountants, and financial operations that actually work.

Quality control

Will I Be Able to Control Quality Across an Outsourced Team?

  • Four-tier review on every output: Accountant → Senior → Lead → Manager
  • One named account manager owns your relationship — No Rotation.

Data security

Will My Data Be Safe?

  • US-hosted Microsoft security stack, encrypted at every level.
  • Role-based, office-only access — and covered by E&O and cyber insurance.

Point of contact

Who's My Point of Contact?

  • A dedicated account manager assigned to your engagement — and a 24-business-hour response on every question.
  • A monthly meeting to walk through your numbers — not just send them.

Industry knowledge

Have You Worked with My Industry?

  • Deep expertise across 7 industries: Contractors, Repair, eCommerce, Home Care, Real Estate, Retail, and Franchisee.
  • We serve others too — and we'll be upfront if yours is new to us.

Transition

How Will The Transition Work?

  • Onboarding starts within 48 hours of signing.
  • If the books need cleanup first, we scope that as a separate engagement.

Flexibility

What If It Doesn't Work Out?

  • 60 days' Notice. No long-term contracts.
  • A clean handover with all your documents, ready for your next firm.
Services

Services your business needs

Most clients start with bookkeeping. Add others as the business grows.

Services

Bookkeeping

Daily transaction coding. Monthly reconciliations. Reports closed within 15 days. Books current to yesterday.

Explore Bookkeeping

Accounting

Month-end close, financial statements, balance sheet reconciliations. Beyond bookkeeping — the layer that makes your numbers usable.

Explore Accounting

Tax preparation

Individual and business tax returns, multi-state tax returns, international tax compliance and ongoing tax planning from experts.

Explore Tax preparation

QuickBooks Cleanup

Unorganized books, months of backlog, expenses in the wrong places. We clean it up: reconciled ledgers, audit-ready records, clear profit visibility.

Explore QuickBooks Cleanup
About Us

Your Extended Accounting Team

Datastub is an outsourced accounting and bookkeeping firm supporting small and mid size businesses with bookkeeping, accounting, payroll, tax, cleanup, and financial operations — all under one team.

We started in 2019 solving complex accounting problems for operational businesses with messy books, inventory challenges, multi-state compliance, and reporting issues that smaller bookkeeping setups couldn't handle.

Today, our team includes CPAs, QuickBooks experts, onboarding specialists, and accounting professionals working together through structured review and reporting processes designed for long-term growth.

Read More About Us
Datastub accounting team
Meet the People Behind Your Books

Built by Accountants

Nimesh Soni

Founder & CEO

Nimesh Soni

Vandana Mehta

Accounting, Implementation & Tax Expert

Vandana Mehta

Ameet Lohana

Manager, Accounting

Ameet Lohana

Siddhesh Patel

Onboarding / Transition Expert

Siddhesh Patel

Chetan Raval

Accounting Expert

Chetan Raval
Meet The Entire Team
Proof, not Claims

Real problems we've solved

Quality Control

Every set of books, every report, every filing runs through a four-tier review before it reaches you.

Real example

A client's payroll provider filed state tax wrong, overpaying by $900. The error was buried inside a routine payroll run nobody else caught. We flagged it on monthly reconciliation. The client recovered every dollar.

$900 recovered

Payroll · Service business

Industry knowledge

We track the rules that change quietly - like nexus thresholds - so you don't get a surprise penalty letter from 10 states at once.

Real example

An eCommerce client had crossed economic nexus thresholds in 10 states. Their previous accountant hadn't flagged it. We caught it during onboarding, registered all 10 states in time, and filed on schedule. Zero penalties, zero interest.

10 states registered

Zero penalties. · Multi-state · eCommerce

Transition / Cleanup

Three years of disorganized books, wrong software, or a bookkeeper who disappeared - we rebuild from where we find them.

Real example

Our first US client in 2019 had 30,000 SKUs, three years of unreconciled books, and no clear software path. We evaluated 15+ options, built them on QuickBooks Desktop Enterprise, and reconciled three years of history. That client is still with us.

3 years reconciled

eCommerce · Wireless repair
Where we go deep

Industries we know deeply

We work with businesses in every industry. These are some we know inside out.

We also serve industries

Construction Professional Services Restaurants & Food SaaS & Tech Healthcare Practices Salons & Spas Property Management Auto Repair Non-Profits Creative Agencies Logistics Many More

Don't see yours here? We've handled plenty that aren't on this list.

Let's talk
How we Work

From signing to operational in Two Weeks

Same process for every engagement. No discovery-call mystery, no surprise timelines.

Discovery

Day 0

30-min call. Understand scope and current state.

Proposal

Day 1-3

Scoped engagement, fixed terms, signed agreement.

Onboarding

Within 7 days

Account manager assigned. Software access, NDA, document handoff.

Operate

Ongoing

Monthly close, monthly review call, four-tier review on every output.

What clients say

Reviews from Real Businesses

Real Google reviews from clients we've worked with. Nothing edited, nothing curated.

Before You Book a Call

Questions Owners Ask First.

The things people want to know before they pick up the phone. Still unsure?

How do you charge – flat fee, hourly, or per project?

Flat monthly fee for ongoing work, so you know exactly what you’re paying every month – no surprises. Cleanup engagements and one-time projects (catch-up, software setup like QuickBooks Online or Xero) are scoped and quoted separately as fixed-fee. We don’t bill hourly for ongoing bookkeeping.

What software do you work in? Do I need to switch from QuickBooks?

We work in QuickBooks (Online and Desktop Enterprise), Xero, NetSuite, Sage, Zoho Books, and most major accounting platforms. If you’re already on one of these, you stay on it. If you’re on something that’s holding you back, we’ll help you choose the most appropriate one – and migrate you cleanly if it makes sense. We don’t require you to switch tools.

How do you keep my financial data secure?

We work on Microsoft 365 and Microsoft Azure infrastructure. All client data is encrypted in transit and at rest. Every account uses two-factor authentication, role-based access, and audit trails – so only the team members assigned to your engagement can see your data, and every change is logged. Every team member signs an NDA before touching a client account.

Do you only do bookkeeping, or also tax and payroll?

Both. Most clients start with bookkeeping and add tax, payroll, sales tax, or virtual CFO as the business grows. Everything stays under one team, so the bookkeeper who knows your transactions also briefs the accountant who files your taxes. No handoff loss, no repeated explanations.

How quickly can you get started?

We schedule a discovery call within 24–48 hours of your request. Once the scope is finalized, we send the proposal within 1-3 business days, along with the NDA and engagement agreement for signature. Once signed, onboarding starts within 7 days – account manager assigned, software access set up, documents handed off.

What happens if it doesn’t work out?

60 days’ notice, either side. You get full access to your data, files, and software – they’re yours, not ours. We’ll spend the transition period briefing your next bookkeeper or tax preparer so nothing falls through the cracks. No exit fees, no friction – clean transition, clean handover.

Built to be asked

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Get straight answers about how we work — without browsing the whole website.

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Ready When You Are

Let's look at your books.

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